Priority

 

Introduction

Priority represents a records level of importance, a factor in driving workflow, and a searchable element for SmartSolve© records. When defining Priority in the system, you may also identify a Ranking Numeric Value, so that the SmartSolve© system can identify the Priority by a number rather than a name. 

Rank allows ranges to be used when setting up your SmartSolve© Policies and/or Procedures (i.e., < or >).

Priorities are used in the following SmartSolve© solutions:

SmartSolve Solution

Record Type

SmartAuditTM

Audit Record

Priority can be attached the Note Type (Audit Finding) which is later attached to the Audit Exception to identify level of importance to resolve.

 

SmartCAPATM

Exception Records

Priority can be attached the Exception Record to identify level of importance to resolve.

Issue Records

Priority can be attached the Issue Record to identify level of importance to resolve.

 

SmartComplaintsTM

Complaint Records

Priority can be attached the Complaint Record to identify level of importance to resolve.

Issue Records

Priority can be attached the Issue Record to identify level of importance to resolve.

 

SmartDocTM

Change Request and Change Order

Priority can be attached the Change Records to identify level of importance to resolve.

 

SmartTrainTM

The Priority is not used for SmartTrain.TM

 

 

Default Priorities

The system comes with the following default Priorities which can be renamed or Deleted from the GLOBAL Organization:

·         LOW

·         MEDIUM

·         HIGH

 

User Rights

The following Rights must be assigned to a user to manage or view Priorities:

Rights

Description

XPR_MANAGE

Allows administrator to add new object, modify existing object, or delete object.

 

XPR_VIEW

Allows user to access object to view and select.

 

 

Please see Rights Group to assign Rights Groups to users.

 

Global vs. Local

·         Global Priorities will be inherited by all Local Organizations. 

·         Local Priorities will only be viewed and used within that Local Organization.

 

How to Create Priorities

1.     From the SmartSolve© tabs select Admin > Setup. Select Priority from System Wide.

The Priority list displays.

2.     Select Action > Add from the main menu (or right click).

3.     Enter Code and Rank of the Priority.

4.     Click the Save button.

The new Priority has now been added to the Priority list

 

Please see the Designer Guide if you wish to modify existing Priority field controls or add additional field controls

 

Managing Priority Data

Priorities can be Edited, Deleted, and Deactivated. These options are available in the Priority object and can be managed by an administrator.

 

How to Edit Priorities

1.     From the SmartSolve© tabs select Admin > Setup. Select Priority from System Wide.

The Priority list displays.

2.     Select the   icon to switch to Local view (if applicable).

3.     Select the check box of the Priority to edit, then select Action > Edit from the main menu (or right click).

4.     Edit any information for your Priority.

5.     Click the Save button.

All changes should now be reflected in the Priority.

 

How to Delete Priorities

Priorities can only be deleted from SmartSolve© if the Priority is not currently attached to any SmartSolve© records.

1.     From the SmartSolve© tabs select Admin > Setup. Select Priority from System Wide.

The Priority list displays.

2.     Select the   icon to switch to Local view (if applicable).

3.     Select the check box of the Priority to delete, then select Action > Delete from the main menu (or right click).

4.     Click the Save button.

The Priority has now been removed from the system.

 

How to Deactivate Priorities

Please see Managing Setup Deactivation to Deactivate a Priority.